Managing Multiple Projects

21-hour Course Brochure

Course Overview

Succeeding in today’s competitive marketplace often requires cycle-time reduction, reducing the duration of projects and getting results faster. Planning and managing individual projects is challenging. When introducing the real-life limitation of resources and other outside influences into the Multi-Project environment, those challenges are magnified and new challenges introduced. Managing multiple project initiatives has challenges not encountered within individual projects so it raises the following questions: .

Course Objective

The goal of this course is to equip you with the necessary knowledge, skills and techniques so that you can effectively and productively manage multiple projects.
• How can project managers best handle their workload and priorities?
• How can inter-project dependencies and conflicts be resolved?
• How can best practice and standards be applied across multiple projects?
• How can limited resources be applied for maximum results?
• How can management time be effectively balanced between projects?

You Will Learn How To:

• Choose and implement the scheduling approach that fits your type of projects best
• Monitor and manage workloads across projects using an enterprise resource pool
• Capture associated documents, risks and issues and manage them
• Track multiple projects using electronic timesheets and status reports
• Report the progress on portfolios of projects and on large integrated program schedules

Who Should Attend?

The workshop is designed for any person who is expected to manage multiple projects, project schedulers, project controllers, project engineers, project managers, program managers, and project office staff.


Course Outline

Foundation Concepts
 The multiple project environment
 The business context and need for effective handling of "multiplicity"
 The roles of Portfolio and Program Management in multi-project environment
 The Managing Multiple Project model
Developing the Multi-Project List
 Linking project objectives to strategic and operational goals
 Multi-Project Portfolio Management
 Project Selection
 Project Categories and Types
 The Project List
 The role of the project appraisal in prioritising different projects
Establishing consistent project management practices
 Understanding the importance of consistency
 Defining and establishing a common project lifecycle for each category and type
 Creating standard deliverables and approvals for each project phase and milestones
 Establishing a common and systematic approach to planning and monitoring
Developing your strategy for handling a multiple project
 Understanding the need to priorities and balance time and energy across many projects
 Organizing yourself - your allocation of time between projects
Multi-Project Logic Dependencies
 Kinds of project logic dependencies
 Types of multi-project portfolios
 Types of multi-project logic dependencies
 Key steps to build multi-project schedule
Project Management Software Tool
 The role of project information systems in in multi-project environment
 The role of the software tool in managing multiple projects
Multi-Project Resource Management
 Resource management concepts
 Multi-project resource loading and leveling
 Resource pool and resource data base
 Using Enterprise resource pool
 Multi-project resource issues
Managing Risk Across Multiple Projects
 Multi-project risk management process
 Critical chain scheduling techniques
 Identifying, assessing and responding to multi-project risks
 Risk interrelationship management methods
Executing and Updating the Multi-Project Plan
 The multi-project plan
 Multi-project scheduling & budgeting
 Maintaining the multi-project plan
Multi-Project Communications
 Multi-project stakeholder needs
 Effective communication in the multi-project environment
 Multi-project communication elements
 Multi-project status report
 Negotiating and resolving multi-project conflicts
Applying the Right Skills for Managing Multiple-projects
 Conflict Management and resolution techniques
 Problem solving and influncing skills
 Negotiation techniques
 Time management and handling pressures
Developing best practice
 The role of knowledge sharing in managing multiple projects
 The role of the post project review and lessons learned
 Continuous improvement